Pool service software
Orbit vs PoolTrac
PoolTrac charges $1 per visited location with a $30 minimum and includes unlimited users, a client portal and QuickBooks. Invoicing and payments are not on its plan list.
Where Orbit is stronger
- Invoicing and card payments built in
- A flat plan price that does not grow with your pool count
- Unlimited photos instead of 10 per record
- Reports on chemical spend, hours and profitability
Where PoolTrac is stronger
- Unlimited users at a low price for a small route
- A client app and web portal
- QR code check-in at the pool
Feature by feature.
PoolTrac's column comes from www.pooltrac.com, checked October 2026. Plans and prices change; check theirs before you decide.
| Feature |  | PoolTrac |
|---|---|---|
| Pricing | ||
| How you payWhat the monthly bill is based on | Flat $39 to $139. First tech included, $30 per extra tech | $1 per visited location, $30 minimum |
| Pools or locationsAny cap on pools or locations | Unlimited on every plan | Billed per visited location |
| Office usersOwner and office staff | Unlimited | Unlimited users |
| Free trial | 30 days, no card | 30 days, no card |
| Contract | Month to month, cancel any time | Not published |
| Card processingWhat the processor charges you | Stripe's standard rate, nothing added | Not published |
| Routes and scheduling | ||
| Route optimizationReorder a day by distance | Every plan | |
| Route map with progressDone and pending stops on the map | Not published | |
| Cover a dayHand a route to another tech for one day without touching the weekly route | Not published | |
| Recurring serviceWeekly stops generated from the service day | ||
| Filter clean schedulingCleans come due from the last clean and the interval | Not published | |
| Calendar with repairs, events and time off | Every plan, phone feed on Pro | Not published |
| Field app | ||
| Works without signalLogs save on the phone and sync when signal returns | ||
| Readings per body of waterPool, spa, fountain, each with its own log | 2 on Starter, 5 on Pro, unlimited on Business | Not published |
| Dosing calculator in the appSoftware tells the tech what to add | — | Chemical calculator |
| Photos per visit | Unlimited | 10 per record |
| Time clockClock in and out, hours to a timesheet | Pro and up | Not published |
| Truck stockDoses count down what is on the truck | Business | Not published |
| Message the office from a stop | Not published | |
| Gate codes, dog and entry side on the stop | Not published | |
| Checklists per client | Pro and up | Not published |
| Jobs and quotes | ||
| Repairs flagged from the field | Report issues with photos | |
| Quotes with your logo | Every plan | Not published |
| Quotes from the mobile app | Pro and up | Not published |
| Accepted quote becomes the invoice | Not published | |
| Price book and job templates | Pro and up | Not published |
| Billing | ||
| Monthly service invoicesGenerated for every client from their rate | Pro and up | Not published |
| Online payments | Pro and up, card by Stripe | Not published |
| QuickBooks Online syncCustomers, invoices and payments | Business | |
| Service report emailed after each visitReadings, chemicals, photos, notes | Daily emailed reports | |
| Customer portalCustomers log in to see history and pay | — | |
| Text messages to customers | — | Email or SMS |
| Reports and records | ||
| Chemical spend by client, tech and month | Pro and up | Not published |
| Client profitabilityLabor, chemical and travel cost against the rate | Business | Not published |
| Mileage and fleetOdometer readings per truck | Pro and up | Not published |
| Audit log of every changeWho changed what, when | Business, two years | Not published |
| Full export of your data and photos | Business | Not published |
| Chemical logs cannot be deletedNo role can delete a reading | Not published | |
Sources. Pricing, Home page. PoolTrac is a trademark of its owner; Orbit is not affiliated with it.
See something wrong or out of date? Email support@orbitpoolsoftware.com and we fix it.
Try Orbit next to PoolTrac for 30 days.
Run both on your own route for a week. The trial needs no card, and there is nothing to cancel if Orbit does not earn its place.